|
In many businesses, e-mailing
documents created in Word, WordPerfect, Excel, and PowerPoint has replaced
faxing. A significant advantage to e-mailing versus faxing is that
you can quickly and easily edit the document, not to mention the financial
savings without the long distance telephone costs associated with faxes.
There
are still many people, however, that have difficulty using attachments.
Here’s your chance to fulfill a resolution you can stick to for the new
year and learn this simple procedure.
Sending a Document as an
Attachment
Method One:
-
Open document and ensure document’s appearance is as you want it
e-mailed.
-
Select from File menu, Send To
-
Click Mail Recipient (as Attachment). (In Word, if
this option is not available, select Tools, Options, General Tab, and “ ü” Mail as attachment).
The Mail Recipient option will NOT send the file as an attachment;
rather the file will be inserted into the body of the e-mail as it appears
on your computer screen.
4. This will open up
your e-mail package. The sample box below is a sample of an Outlook
Express window.
5. Fill in “To,”
“Subject,” and body of e-mail as normal and click the Send button.
If you are not connected to your Internet provider, it will be dialled.
Method Two:
1.
Open e-mail package and open a new mail message.
2. Fill in the
“To” and “Subject” lines. Click the Attach icon or from the
Insert menu, select File as attachment (this may vary
depending upon your e-mail package).
3. An Insert
Attachment box will open as per the sample below. Select from
the Look in box the folder the file is located in and then select
the file. If you need to attach more than one file (within the same
folder), hold the Control key and select each file.
4. After file(s)
are selected click the Attach button and complete e-mail.
5.
Click Send button.
The exact directions may
differ on your computer depending upon your set up, e-mail package and
file type.
If you’re unsure if the
recipient of your e-mail has the same word processing software as you,
read
You Say WordPerfect, I Say Word
–
Now Let's E-Mail!
for further tips and instructions.
Looking for tips on how to Open and Save Attachments, read the
Opening and Saving E-Mail Attachments
tip.
Printer Friendly Version
Previously
Published in Networking Today, January 2001. |
