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e-mail Privacy/Confidentiality: BCC

By Laura Noble

Sending an e-mail to a group is a great method of communicating a single message to numerous. The problem is all recipients can view who else received the e-mail and more importantly have access to all the recipients’ e-mail addresses.

Blind Carbon Copy (BCC) is the solution to this problem.

When an e-mail is sent  BCC to all recipients, each recipient will see only his/her e-mail address or no e-mail addresses at all versus the entire recipient list.  In the To header of a received e-mail Undisclosed List or Distribution List Suppressed will be displayed. Often senders will put there own e-mail address in the To header and insert recipients in the BCC header. When this method is used the To header of a received e-mail will only display sender’s name.

In the examples below, Outlook Express is the e-mail package used, though the method is very similar in other e-mail packages such as Outlook and Netscape. 

 Adding BCC to the Header of a New Message Box:
   
  From the View menu select All Headers. Note: BCC does not need to be in a header to send e-mail in the BCC format (refer to instructions below*).
 

In Outlook the command is View, BCC Field
   

Sending a BCC e-mail:
   
 
  1. Click the Address Book icon to the left of any any header of the New Message box (or fill in the e-mail addresses in the appropriate field).
     

     

  2. Select a name and click the appropriate field option: To, CC or BCC*.

    Select multiple names: select first recipient, press and hold down the     Ctrl key and click remaining recipients. Release Ctrl button and click the appropriate field button To, CC or BCC.

     

     

  3. Click OK. e-mail addresses will be inserted into new e-mail message in the appropriate headers.
     
  4. If BCC was selected, but was not a header in the original New Message box, the header will now be displayed*.
     
  5. Complete e-mail and send.

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